Village Hall Committee Annual General Meeting

Minutes of the 2018 AGM are available on request via


AGM – 13TH APRIL 2018

“… I’ve spread around a few copies of the 2017 Accounts, but these will be made available on our website so that you can study them in detail if you so wish. I have the bound and signed copy, audited again this time by accountants Douglas Home & Co. Ltd.

You will notice immediately that they show a loss (for the first time since the present Committee was formed, I might add). This is due to the fact that no rent whatsoever was paid for the Hall for quite a number of years (15 years in fact), mainly due to the fact that a lease could not be agreed and signed – this being the main reason for the previous Committee all standing down and the present Committee being formed. As you have heard from David, this situation of the lease has now been resolved and finalised and from now on we will be paying an annual rental of £750.

In order to compensate for this lack of rent over previous years, it was agreed between the Committee and the Factor that we would pay for the repair of the roof on the storage building at the rear of the Hall. This would normally not form part of our responsibility but it did help to square things. Because of this (the bill being almost £7,800) we are showing a loss, but this is of course a one-off situation.

One thing which is I’m afraid rather misleading is the item headed “Community Events”. As these only really got going during the last financial year they were not initially treated as a separate item and so the figure does not reflect the true situation. This is being rectified and will appear as a separate item in this year’s account, as I think it is something that everyone is interested in.

I can report that income from renting out the Hall is virtually identical to the previous year. Water Rates were again reduced as I insisted Scottish Water repaid us money which was sitting in their account rather than ours as they had been taking too much money by direct debits.

We received the sum of £500 from Dunpender Community Council which will go towards improving the heating/lighting in the Hall, and we started the current financial year with cash in hand of just over £11,000 which has now increased to just under £11,500. Bearing in mind the large repair bill, and all the Community Events that have been going on in the Hall I feel that we can be quite satisfied with this figure which will go towards some of the improvements to be discussed later at this meeting …”

Summary Financial Report

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